Greenstar Technology Service Network
For New York beauty supply stores
When a best seller like 1B in 26 inches drops below a week's sales, you get a text. One wall holds thousands of SKUs: braiding hair by color and length, wigs by style, edge control by the case. We link the wall to your register with handheld scanners. Each morning we read the state and city files on the business.
Scanners
On the wall
Handheld scanners in the aisle count into one inventory that stays in step with your register. A count is one walk down the aisle. When a top seller falls below a week's sales, you get a text with the hook, the count and the next order's cutoff.
Best sellers and dead stock
Each sale is traced from its hook or shelf to the register. You see the best sellers by color and length, the stock that has not moved in a season and the hours that need a second person at the counter. At close any difference between the register and the count is listed. The week's list goes to your phone.
Inventory
Each slot on the wall is a SKU with a supplier, cost, stock level and sales history. The register, handhelds and supplier invoices feed one inventory through the register's export or API. It shows what to reorder, what to drop and where the next shipment goes. Stylists and braiders who buy on account get their own line in it.
One SKU
When the count lives in the owner's head, the best seller runs out before the rep's next visit. The customer who finds the hook empty buys it down the block.
Counted with the handheld. The scan and the register share one SKU, so the count and the sales history line up. The hook already holds less than a week's sales.
Why: it sells about 11 a week and arrives as two cases of 12 every other week. The hook runs low before each delivery. When the week-7 delivery was missed, the hook sat empty and nothing sold in week 8. At this pace the reorder point is 12. The count found 3, so two cases go on this week's order.
The order comes from the count and the sales. The rep gets one list per supplier. Nothing is ordered twice or left until the hook is empty.
The order, the invoice and the shelf agree on the count. When the price changes, the tag reprints from the register. No receipt rings higher than the shelf.
The week's list is on your phone before the gate comes down.
On a wall nobody counts, the top seller sells out and the sale goes down the block. A slow color sits on a hook a fast one needed. A price raised at the register but not on the tag charges a customer more than the shelf says. None of it shows until the sale or the customer is gone.
Sample store
A fictional store on a Brooklyn avenue, counted October 16, 2026. The most urgent lines sit at the top. Each line says what is wrong, on the wall or in the paperwork, and the step that fixes it.
bay 2 · hooks 11–18 · 8 lengths · 2 suppliers · counted Oct 16, 9:40 AM
The record. SKU 1B-26 · bay 2, hook 14 · on hand 3, back stock 0 · 11 a week in the weeks it was in stock · last received Oct 7, 24 packs.
What it means. At 11 a week, 3 packs last two days; every day the hook is empty after that is one or two sales that go down the block.
What we'd automate. A text to the owner when a top seller falls below a week's sales, with the hook, the count and the next cutoff, and the reorder put on the draft by itself.
The record. Draft PO-2231 · your hair distributor · cutoff Oct 19, 5:00 PM · delivers Oct 20 · 1B · 26 in, 2 cases; 1B · 24 in, 1B · 30 in and both pre-stretched lengths, 1 case each; 1B · 2 in snap clips; four lines in other colors.
What it means. Miss the cutoff and the next delivery is a week later, with the 26 in already empty.
What we'd automate. The draft rebuilt after every count, a reminder at noon on cutoff day until it is approved, and one list per supplier sent to the rep.
The record. NYS Tax filing calendar: quarterly returns (Form ST-100) due March 20, June 20, September 20 and December 20, or the next business day when the 20th falls on a weekend or holiday · your register: the quarter's taxable sales so far, by month · exempt: 2 wholesale accounts with resale certificates on file; 3 sales on account W-014 rung exempt without one.
What it means. One return covers the whole store, and its figures build up as the quarter runs, so your accountant checks them instead of building them.
What we'd automate. The totals sent to your accountant the day the quarter closes, exempt sales listed by certificate, and a reminder until the filing shows as received in your own Online Services account.
The record. SKU 1B-20 · bay 2 · invoice Oct 7: cost per pack up · register price changed Oct 10 · shelf tag last printed Aug 13 · tag scan Oct 15: tag below register.
What it means. Every pack sold since Oct 10 has rung up higher than the shelf says, the kind of thing a consumer-protection inspection writes up.
What we'd automate. Tags printed from the register's price the moment it changes, and a nightly check of tag scans against the register with the ones to reprint.
The record. SKU 1B-24 · hook 13 · on hand 4 · reorder point 7. SKU 1B-30 · hook 16 · on hand 2 · reorder point 7. Both on draft PO-2231.
What it means. Both run out before the week is over if they miss this order.
What we'd automate. Low lines added to the same supplier's draft, so one approval and one delivery cover all of them.
The record. SKU 1B-14 · hook 11 · 5 packs · last sale Jul 11. SKU 1B-12 · hook 12 · 4 packs · last sale Jun 26.
What it means. Money tied up in nine packs, on two hooks the faster lengths could use.
What we'd automate. A monthly list of every line with no sale in 90 days, with the supplier's return window beside it, and the freed hooks offered to the lines that sell out.
The record. NYS DOS · Example Beauty Supply LLC · DOS ID 0000000 · status active · biennial statement filed, current · address for service of process: the store.
What it means. Store-wide: the state, the landlord, the bank and the tax department all see the same business.
What we'd automate. The entity read every morning, a text if its status, address or agent changes, and a reminder 60 days before the next statement is due.
The record. NYS DOS licensing · appearance enhancement business license: none at this address · services on site: none · sales: retail and wholesale only.
What it means. The store sells hair and products and does no styling, so the license does not apply.
What we'd automate. Nothing until a chair is added; then the license and its renewal date join this record.
back wall · display heads 1–36 · 36 styles · 1 supplier · counted Oct 16, 9:55 AM
The record. SKU LF-1B-22-BW · display head 7 · boxed 0, display 1 · 12-week average 4.2 a week · last received Sep 30, 6 units.
What it means. The best-selling wig on the wall has nothing behind it; at 4 a week, a customer leaves without it most days.
What we'd automate. The same low-stock text as the braiding hair, set to this style's pace, with the reorder already on the wig supplier's draft.
The record. INV-40517 · your wig supplier · dated Oct 12 · net 7, due Oct 19 · line 3: T1B/30 · 20 in straight, qty 12 · receiving scan Oct 12, 2:15 PM: 9 units, carton 2 of 2 short 3.
What it means. Paid as billed, the store pays for three wigs it never received.
What we'd automate. Every delivery scanned against its invoice line by line before the bill is approved; a short or substituted line holds that line's payment and drafts the claim.
The record. Draft PO-2236 · your wig supplier · cutoff Oct 19, 12:00 PM · delivers Oct 21 · 1B · 22 in body wave, 3; 1B · 18 in straight, 2; 4 · 20 in deep wave, 2; 613 · 24 in straight, 2 · T1B/30 · 20 in held, 3 on claim.
What it means. The wig supplier keeps its own cutoff and its own delivery day; miss the noon cutoff and the top style is gone another week.
What we'd automate. Each supplier's cutoff on its own clock with a reminder that morning, and the claim and the order on one record so nothing is paid for or ordered twice.
The record. SKU LF-613-24-ST · display head 22 · invoice Sep 30: cost up · tag handwritten at the new price · register price last changed May 19 · 5 sold since Sep 30 at the old price.
What it means. No customer is overcharged, but the store has given back the increase on every one sold since.
What we'd automate. Price changes start from the invoice cost and go to the register first; the tag prints from the register, so the two cannot drift apart.
The record. Account W-014 · braider, resells wigs to clients · opened Oct 4 · 3 sales rung exempt · resale certificate (NYS Form ST-120): not on file · next quarterly sales tax return due the 20th of the month after the quarter closes.
What it means. Without the certificate, the tax on those sales is the store's to pay. A completed certificate, accepted in good faith and on file within 90 days of the sale, relieves the store of it.
What we'd automate. No account set to exempt until its certificate is scanned in, a reminder at 30 and 60 days for any still missing, and exempt sales listed by certificate for the return.
The record. SKU LF-33-12-BOB · display head 31 · 3 boxed · last sale Jul 4. SKU LF-350-16-ST · display head 34 · 2 boxed · last sale Jun 17.
What it means. Five wigs that are not selling, on heads the top styles need.
What we'd automate. The monthly no-sale list, with each supplier's return window beside the line so a return goes back before the window closes.
counter · rows 1–3 · 14 SKUs · 1 supplier · lot dates read at receiving · counted Oct 16, 10:05 AM
The record. SKU EC-XH-4 · counter, row 1 · lot 0412-A, expires Nov 11, 14 jars · lot 0733-B, expires in 14 months, 12 jars in the back · 12-week average 3.1 a week.
What it means. Dated stock that sits behind newer stock expires on the shelf; what is left on the date is a loss, or a complaint if it is sold.
What we'd automate. Lot and date captured when each case is scanned in, and a weekly list of what expires inside 30 days, oldest lot first, with a markdown date beside it.
The record. Draft PO-2240 · your products distributor · cutoff Oct 19, 3:00 PM · delivers Oct 22 · strong hold · 2.25 oz, 2 cases of 12; strong hold · 4 oz, 1 case · extra hold · 4 oz held: 26 on hand, 14 of them dated.
What it means. At 7 a week the 2.25 oz is empty around delivery day; this is the order it has to be on.
What we'd automate. Dated lots counted against the order, so nothing is reordered on top of stock about to expire, and a reminder on cutoff morning.
The record. INV-88213 · your products distributor · dated Oct 8 · line 2: strong hold · 4 oz, qty 12 · receiving scan: 12 medium hold · 4 oz, case barcode mismatch · strong hold · 4 oz on hand: 5.
What it means. Paid as billed, the store pays for strong hold it never got, and strong hold is short on the counter.
What we'd automate. Each case checked against its order line at receiving; a mismatch opens a claim, holds that line's payment and puts the right product back on the draft.
The record. 13 SKUs · nearest date: medium hold · 2.25 oz, lot 0519-C, about 5½ months · lots expiring inside 90 days: 0 · last delivery dated at receiving Oct 8.
What it means. Nothing else on the counter is close to its date.
What we'd automate. The same list for every other dated product in the store: lace adhesive, hair dye, relaxers.
The record. 14 tags scanned Oct 15 · 14 match the register · last price change Oct 8, strong hold · 2.25 oz, tag reprinted the same day.
What it means. What the customer reads on the counter is what the register charges.
What we'd automate. A tag check after every price change and once a week regardless, with any mismatch on the owner's list.
aisle 1 · hooks 1–62 · 62 SKUs · 1 supplier · counted Oct 16, 10:25 AM
The record. SKU CL-SNAP-1B-2 · aisle 1, hook 6 · 8 cards · 12-week average 7.9 a week · reorder point 9 · added to draft PO-2231, delivers Oct 20.
What it means. Eight cards last about a week; on this order, the hook should not go empty.
What we'd automate. Low lines join the right supplier's draft by themselves; the owner approves one order, not one per aisle.
The record. 62 SKUs counted Oct 16, 10:05 to 10:25 AM · on hand matches the register's sales on all 62 · last difference Sep 25: 1 card of bobby pins, 1 · 2 in, written off.
What it means. Nothing has left the aisle without a sale, and nothing has been miscounted, since the last count.
What we'd automate. A rolling count, one aisle a day, with any difference on the owner's list the same morning.
The record. Accounts W-006 and W-011 · braiders, resell packaged clips and pins to clients · resale certificates (NYS Form ST-120) scanned in at opening · box sales for resale this quarter rung exempt · volume pricing by the box.
What it means. What they resell, covered by a completed certificate accepted in good faith, rings without tax, and the certificates are on file if the state asks. What a braider uses up in the chair is not for resale and cannot go on the certificate, so it rings with tax.
What we'd automate. Statements at month end, exempt sales listed by certificate for the return, and the boxes each account takes counted into the next reorder.
The record. SKU CL-CLAW-30-3 · aisle 1, hook 41 · 6 on hand · 3 sold in 90 days, the last Sep 23.
What it means. Still selling, slowly; no decision yet.
What we'd automate. The slow list ranked by days since the last sale, so a line is caught before it becomes dead stock.
Sample numbers for a fictional store, dated when the page is built. Tap hair, wigs, edge control or clips to switch, a count to filter, a line to open it.
SBS and wholesale
We keep it all in one folder: the entity's filings, the ownership papers, the latest tax returns and the store's sales by month.
M/WBE
A store at least 51 percent owned, operated and controlled by women, or by members of a minority group the city recognizes, can apply to NYC Small Business Services (SBS). It asks for the entity's filings, ownership documents and last year's tax returns. Certified firms are listed in the city's online directory, where agencies and prime contractors look for suppliers.
City help
SBS runs free business courses, helps owners find and apply for financing, and offers legal help with a commercial lease. A loan or grant application asks whether the entity is active, whether the taxes are filed and what the store sold last year. If a city or borough program opens a storefront grant, the application starts from our folder.
Wholesale accounts
Salons and braiders who buy by the case are a second line of business. Their accounts run on the same inventory, so the cases they take show on the wall before the next order is drafted. What an account resells rings without tax once its resale certificate is on file. What it uses up in the chair rings with tax.
Agencies
We read the state and city files each morning and add your register, supplier invoices and floor scans. Each line on the wall shows when its source last updated. The register updates by the minute; some public sources lag by weeks.
First count
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