Greenstar Technology Service Network

What we would do first

    What changes

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      Warren Green · (347) 456-6453 · [email protected]

      See everything we build for New York motor carriers

      For New York motor carriers

      Can your driver legally finish the load you just booked?

      Your ELD counts the hours. We read what each driver has left and check every load against the 11-hour limit and the 14-hour window. If a load does not fit, dispatch gets a text saying by how much. We also read each truck's file at FMCSA, the state DMV and the city's Department of Finance.

      Send us a USDOT number See a fleet report
      Illustration: inside a truck cab at dusk, a suspension bridge and an elevated highway through the windshield; a dash-mounted tablet shows an hours-of-service screen with 7:42 of drive time left, the shift and cycle clocks, a break-due bar, the duty log and a route map
      Read at 7:30 this morning · 4 trucks · 1 owed · 5 dated

      In the cab

      Keep the ELD you already run

      Illustration: an hours-of-service screen on a dash tablet, with drive time left, shift and cycle clocks, a break-due bar and the duty log

      Monitoring · hours of service

      The driver and dispatch get 45 minutes' warning

      We read each driver's drive, shift and cycle time left from your ELD. Forty-five minutes before a break is due or a limit runs out, the tablet in the cab says so. Dispatch gets an automatic text with the unit, the load and the hours left. The next load is planned against those hours on the log.

      Greenstar · 1:05 PMUnit 14 (load L-2048): 7:15 driven, 30-minute break due by 1:50 PM. Driver prompted on the tablet; rest area 14 mi ahead.

      Monitoring · roadside inspections

      Wrong violations challenged in DataQs

      We check your roadside inspections and FMCSA safety categories every month. When a category moves, a note names the inspections that moved it. For a violation on the wrong truck, or for a lamp that was working, we draft a DataQs request with your ELD positions and photographs while the violation is new and weighs the most.

      Build · maintenance

      Your mechanic fixes defects before a roadside inspection

      We turn mileage and driver inspection reports into a service schedule for each truck. A defect on the post-trip report opens a repair order, and the mechanic's sign-off closes it. Each truck's annual inspection date goes on the same calendar.

      Build · fuel tax

      IFTA miles by state from GPS

      On the day a quarter closes, we total its miles by state from the GPS trail your ELD unit records. It logs a position at least every 10 minutes with the odometer reading, which IFTA accepts. We match the miles to the fuel card's gallons and keep them for the four years IFTA requires.

      A dispatcher in a flannel shirt on the phone at his desk in a yard office, a laptop open in front of him and a wall screen above showing a road map of the Northeast with route lines; parked trucks and trailers outside the rain-streaked window

      Integration · ELD and dispatch

      Fuel purchases land on the truck at the pump

      We join ELD logs, dispatch, fuel cards and tolls by truck and driver, so each load carries its own cost. FMCSA, DMV and DOF records attach to those trucks and drivers too: an inspection lands on the unit, the driver and the load it was carrying. We work with your ELD and dispatch system through each one's export or API.

      • Unit numbers, plates and VINs matched to one truck, however each source spells them
      • Each line shows its agency's last update. FMCSA posts inspections as the states upload them; DOF tickets run one to three weeks behind, and some camera tickets arrive months late
      • We never hold your logins. Every filing goes out from your own FMCSA, DMV, DOF and tax accounts

      Hours of service

      One day on the log

      A driver may drive 11 hours inside a 14-hour window. A 30-minute break is due after 8 hours of driving. On a 70-hour cycle, driving stops at 70 hours on duty in 8 days. A missed break or a backhaul that won't fit shows on the ELD hours ahead, and a roadside inspection can find it. Follow one fictional unit:

      Your ELD · record of duty status1 / 5
      ELD · record of duty statusUnit 14 · driver 07 · October 16, 2026

      The 14-hour window opens in the Maspeth yard

      Off duty
      10 h 30 min, 6:00 PM to 4:30 AM. The 10 hours off are complete.
      Available
      Driving 11:00 · window 14:00, closes 6:30 PM · cycle 31:15 left of 70 hours in 8 days
      Pre-trip
      Driver's inspection report 4:32 AM, no defects · trailer T-114 hooked
      Matched to
      L-2043: pick up in the Lehigh Valley, PA, 8:00 AM; deliver at Hunts Point, Bronx, 11:30 AM. Then L-2048: Hunts Point to New Haven, CT, 3:00 PM.
      Planned
      10:30 of 11 driving hours · 13:15 of the 14-hour window
      Alerts set
      Break due at 8:00 of driving · 45 minutes before each limit, to the cab tablet and the dispatcher

      Read at 5:00 AM when the unit started driving. The plan uses 10:30 of the 11 driving hours. Dispatch sees that before offering a backhaul.

      ELD · 24-hour gridUnit 14 · read 3:30 PM · at the New Haven receiver

      Two and a half hours of driving left

      OFFSBDRVON 12 AM4 AM8 AM 12 PM4 PM8 PM12 AM 11-h driving limit · 6:00 PM 14-h window closes · 6:30 PM alert 1:05 PM · break due 1:50 PM read 3:30 PM recorded planned Greenstar alert

      By 3:30 PM: 8:30 driven and 11:00 of the window used. The 1:05 alert put the break twenty minutes ahead of the limit. The drive home takes 2:00, so nothing else fits. Dispatch hears that before accepting another load.

      Dispatch · load offeredL-2051 backhaul · offered 3:30 PM

      Unit 22 takes the backhaul instead

      Hours left
      Driving 2:30 · window 3:00, closes 6:30 PM · cycle 20:45
      Offered
      L-2051: pick up in Bridgeport, CT, 4:00 PM; deliver in Brooklyn tonight. Needs 2:45 of driving and 0:30 of loading: 3:15 of window.
      Verdict
      Short by 15 minutes of driving and 15 minutes of window, before traffic or an inspection
      Plan
      Unit 14 runs empty to Maspeth: 2:00 of driving, in the yard 5:30 PM, post-trip done 5:45 PM, 45 minutes inside the window
      Backhaul
      Unit 22 has 6:10 of driving and 7:30 of window left and is 25 miles from Bridgeport; L-2051 is offered to it instead
      Linked
      Unit 14 log at 3:30 PM · L-2048 delivery receipt · the text to dispatch below
      Greenstar · 3:31 PM · to dispatchL-2051 (Bridgeport → Brooklyn) does not fit Unit 14: needs 2:45 driving, 2:30 left; needs 3:15 of window, 3:00 left. Unit 14 home empty by 5:30 PM. Unit 22 has 6:10 drive and 7:30 window, 25 mi from Bridgeport.

      The answer came from the log. The dispatcher gave the load to Unit 22 at 3:34 PM.

      Roadside inspection · no violationsLevel 3 · Oct 16, 4:50 PM · I-95 southbound, Bronx

      A clean log at the I-95 inspection

      Inspected
      License, medical certificate, today's log and the prior seven days, sent from the ELD at the officer's request
      Hours at the stop
      9:50 driven · break at 1:30 PM after 7:40 of driving · 12:20 of the window used
      Result
      No violations. The report number is on the driver's copy and in the unit's file.
      Cost to the day
      35 minutes on duty. In the yard 6:05 PM, post-trip done 6:20 PM, 10 minutes inside the window.
      Safety record
      Counts as a driver inspection, which dilutes any violations in Hours of Service, Driver Fitness and Controlled Substances. On FMCSA's record once the state uploads it, usually within three weeks.

      The inspection used 35 of the 45 spare minutes. The backhaul would have run 15 minutes past both limits before any stop, and 50 past the window with this one, in a log the next inspection reads.

      Log certified · by the driverOct 16, 6:20 PM · on the ELD, after the post-trip

      The driver certifies the log after the post-trip

      Today
      Driving 10:30 of 11 · window 13:50 of 14 · one 30-minute break · no edits, no unassigned driving
      Tomorrow
      After 10 hours off, 11:00 of driving and a new 14-hour window. The cycle has 17:55 left tonight, plus what the oldest of the 8 days gives back when it drops off: the figure the dispatcher plans the week around.
      IFTA
      390 miles from the unit's GPS trail: New York 80 · New Jersey 140 · Pennsylvania 60 · Connecticut 110 · odometer 412,118 to 412,508. No fuel bought today; gallons come from the fuel card feed.
      Post-trip
      Driver's inspection report 6:12 PM, no defects, trailer T-114 dropped in the yard
      The file
      The certified log, both driver inspection reports, the Level 3 inspection report, the bills of lading for L-2043 and L-2048, and the day's distance record
      Kept
      Logs six months, driver inspection reports three months, IFTA distance records four years, all in the unit's file

      Nothing was retyped. The log the officer read, the hours dispatch planned against and the miles by state all came off the ELD in the cab.

      When nobody reads the log, it can end like this: a roadside hours violation, a safety category over its threshold, a warning letter, an investigation, and a rating a shipper's onboarding check turns down. All but the threshold alert and the letter are public and dated. We read the log as it is written and flag the first step.

      A fleet report

      What to pay and fix on each truck

      Four made-up trucks out of Queens, as of October 16, 2026. Money owed sits at the top of each truck, then what is dated, open and watched. Each line says what is wrong and the step that clears it.

      greenstar · fleet · Unit 14

      Unit 14 · day cab tractor

      USDOT 0000000 · plate 00014-ZZ · 2019 · 4 power units · 5 drivers · interstate, general freight

      3 dated2 open2 watching
      • DatedDMV
        Annual inspection on Unit 14 runs out at the end of the month, a year after Oct 28; trailer T-207's a month later. An expired inspection is a violation at any roadside stop. Step: booked at your licensed heavy-vehicle inspection station for Oct 21; the report and the sticker go in the truck's file.your fleet file · inspection reports

        The record. Unit 14 · annual inspection Oct 28 at a state-licensed station · good through the last day of that month, twelve months on · booked Oct 21, 8:00 AM · trailer T-207 · good through the end of the following month · not yet booked.

        What it means. An inspection under the state's program counts for twelve months from the last day of the month it was done in, and the report or the sticker has to be on the truck.

        What we'd automate. Every truck's and trailer's inspection date on one calendar, a booking asked for 30 days out on a day with no load, and the report filed to the truck when it comes back; T-207's waits until its ABS repair is signed.

      • DatedFMCSA
        MCS-150 biennial update due by October 31. The schedule follows the last two digits of the USDOT number; a missed update deactivates the number, and brokers' onboarding checks turn away a deactivated number. Step: filed from your own FMCSA portal account, with the power units from the fleet list and the drivers and annual mileage from the ELD.FMCSA registration · read Oct 16

        The record. USDOT 0000000 · status: active · MCS-150 last updated two years ago · next update due by October 31 · on file: 4 power units, 5 drivers, interstate, general freight.

        What it means. The last digit of the USDOT number sets the month and the next-to-last sets odd or even years: a number ending 00 files by the end of October in even years. Miss it and the number is deactivated until the update is filed.

        What we'd automate. The update prefilled from your own records: power units from the fleet list, drivers from the ELD's roster, last year's miles to the nearest 10,000, sent to you 30 days ahead to file from your own login.

      • DatedIFTA
        Third-quarter fuel tax return due November 2. Miles by state come from the GPS trail your ELD unit records and gallons from the fuel card; the quarter is totaled by truck and by state. Step: filed from your own account; the distance records stay in the file for four years.your ELD and fuel card · quarter closed September 30

        The record. Third quarter · Units 09, 14 and 22 · 79,830 miles in 7 jurisdictions · 12,532 gallons on the fuel card · 6.37 miles per gallon · Unit 31 has two axles and weighs under 26,001 lb, so it is not on the return.

        What it means. The return is due the last day of the month after the quarter, or the next business day when that falls on a weekend or holiday: October 31 is a Saturday this year. The tax is settled state by state, and the return holds up in an audit only as well as the miles behind it.

        What we'd automate. Miles by state totaled nightly from the ELD unit's GPS trail, gallons from the fuel card feed, a gap between the odometer and the GPS flagged the week it opens, and the return drafted the day the quarter closes, for you to file.

      • OpenFMCSA
        One violation from the Sep 28 roadside inspection: inoperative left rear marker lamp. The driver's photograph at 10:58 AM shows the lamp lit, and that morning's pre-trip found it working. Step: a DataQs request for review, filed Oct 11 with the photograph and the report attached.FMCSA inspections · posted Oct 10

        The record. Inspection NY00000014 · Level 2, walk-around · Sep 28, 10:58 AM · Unit 14 and trailer T-118 · 393.9(a), inoperative required lamp, left rear marker · not out of service · DataQs request filed Oct 11, with the state for review.

        What it means. If the state agrees, the violation comes off the record and out of Vehicle Maintenance; if not, it counts for 24 months, three times as heavily in its first six as in its second year.

        What we'd automate. Each inspection read the day it posts and set beside that morning's pre-trip report and the ELD position at the minute it was written; where they disagree with the violation, the DataQs request is drafted with them attached, for you to send from your account.

      • OpenDVIR
        Trailer T-207: ABS warning lamp stays lit after start-up. Written on the post-trip report Oct 15 evening. Step: the trailer stays in the yard until the wheel-speed sensor is replaced and the mechanic signs the report; Unit 14 pulled T-114 today instead.your driver inspection reports · Oct 15, 5:40 PM

        The record. Driver inspection report · trailer T-207 · Oct 15, 5:40 PM · driver 07 · defect: ABS warning lamp stays lit after start-up · repair order RO-1187 open · trailer held in the yard.

        What it means. A defect that affects safe operation has to be repaired and signed for before the trailer moves again, and a lit ABS lamp is a violation at the roadside.

        What we'd automate. The post-trip report opens the repair order, dispatch cannot assign T-207 until the mechanic signs it, and the next driver reviews the signed report on the tablet before hooking up.

      • WatchingFMCSA
        No safety category is over its intervention threshold, and there are no alerts. Vehicle Maintenance is the nearest: two lamp violations and one brake adjustment in the last twelve months. Step: the DataQs request above, and a lamp check written into every pre-trip in the yard.your FMCSA login · monthly snapshot, updated Oct 11

        The record. Monthly snapshot, from your own FMCSA login · Unsafe Driving (speeding, lane changes, phone use): under its threshold · Hours of Service (logs and limits): no violations · Vehicle Maintenance (brakes, lamps, tires): the nearest, three violations in twelve months · Controlled Substances and Alcohol: no violations · Driver Fitness (license, medical certificate): no violations · no alerts.

        What it means. No category is over its threshold, so nothing in the categories points FMCSA at this carrier; Vehicle Maintenance is the one a few more lamp or brake violations would move. The percentiles and alerts are visible only to the carrier and to enforcement; the public sees the inspections and the measures.

        What we'd automate. Each month's snapshot, which you share from your own FMCSA login, compared with the last, and a note when a category moves, naming the inspections that moved it and the truck and driver they were on.

      • WatchingELD
        All four ELDs reporting. Unit 14 driving since 5:00 AM, 8:30 of driving left at 7:30 AM. No unassigned driving on Unit 14 in the last seven days, and no edits to its log. The alerts go to the cab tablet and the dispatcher 45 minutes before each limit.your ELD · read Oct 16, 7:30 AM

        The record. 4 of 4 ELDs connected · Unit 14, driver 07: on duty 4:30 AM, driving 5:00 AM · at 7:30 AM: 2:30 driven, 8:30 of driving left, window closes 6:30 PM, 30-minute break due after 8:00 of driving, cycle 28:15 left of 70 · unassigned driving on Unit 14, last 7 days: none.

        What it means. The hours are the ELD's own count, not anyone's memory of them, and every mile Unit 14 drove this week belongs to a driver's log.

        What we'd automate. Warnings to the cab tablet and the dispatcher 45 minutes before each limit, and unassigned driving flagged the morning after it happens, for the driver to accept or the office to explain.

      • Not coveredFMCSA
        Hazardous materials: no placarded loads. The hazmat registration and the hazmat safety category do not apply to this carrier, and the report says so rather than selling a review of them.FMCSA registration · read Oct 16

        The record. MCS-150 cargo: general freight · hazardous materials: none · no PHMSA hazmat registration · no placarded load in dispatch in 24 months.

        What it means. Placarded loads would bring a PHMSA registration, another safety category and, for some materials, a security plan; none of it applies here.

        What we'd automate. Nothing, unless a placarded load appears in dispatch; then the report says so before the load is accepted.

      Unit 09 · day cab tractor

      USDOT 0000000 · plate 00009-ZZ · 2017 · odometer 538,240 · trailer T-209 · in the shop today

      1 owed1 dated3 open1 watching
      • OwedDOF
        Bus lane camera notice on Unit 09, $100, the second in twelve months. Both times the truck entered the bus lane before the intersection and ran 300 feet to a customer's loading dock. Step: the ELD names driver 02 both times; the notice is paid before the $25 penalty, and the route now reaches the dock from the cross street.DOF parking and camera violations · city updated Oct 15

        The record. Violations 0000000091 and 0000000092 · plate 00009-ZZ, NY, commercial · street-mounted bus lane camera · Sep 2, 9:42 AM, $50.00, paid Sep 16 · Sep 30, 9:38 AM, notice issued Oct 8, $100.00, due Nov 7, $25 added after · no hearing requested.

        What it means. A truck may use a bus lane to turn right into a driveway on the same block, or within 200 feet of entering the lane even across an intersection; 300 feet through the intersection is neither. Within twelve months the fines step up, $50, $100, $150, $200, then $250 each, counting earlier notices once they are paid, in judgment or found guilty.

        What we'd automate. Each planned route checked against the bus lanes the city enforces by camera and their hours, and the stop re-approached after the first notice, not the second.

      • DatedOOS
        Put out of service at the roadside Oct 13: two of ten brakes out of adjustment, both on the trailer. The truck sat 2:10 until a mobile mechanic adjusted them. Step: both slack adjusters replaced in the yard today, and the inspection report signed by Oct 28 to certify each repair.the roadside inspection report · not yet on FMCSA's record

        The record. Inspection NY00000009 · Level 1 · Oct 13, 12:30 PM · Unit 09 and trailer T-209 · 393.47(e), brake out of adjustment, axle 4 left and axle 5 right, each 1/2 inch past the limit: out of service · 393.75(b), steer tire tread 3/32 inch, under the 4/32 required: violation · released 2:40 PM · steer tire replaced Oct 14 · certification due Oct 28.

        What it means. One brake in five out of adjustment is the out-of-service line, and an automatic slack adjuster that needs adjusting is failing. The report, signed within 15 days, certifies the repairs; it goes back to the state only if the state asks, and a copy is kept 12 months. Once uploaded, the inspection weighs extra in Vehicle Maintenance, the carrier's nearest category, and brokers and insurers read the out-of-service rate.

        What we'd automate. The 15-day certification on the calendar the day of the stop, the repair order opened from the officer's report, and the brake pushrod stroke measured on the tablet's pre-trip checklist instead of ticked.

      • OpenShop
        Unit 09 is 4,100 miles past its 25,000-mile service. The service includes a brake inspection, which is where the slack adjusters would have been caught. Step: the service today, on the same lift as the slack adjusters, while the driver is on a restart.your service schedule and the ELD odometer · read Oct 16, 7:30 AM

        The record. Interval 25,000 miles · last service Jul 12 at 509,140 · due 534,140 · odometer 538,240 · repair order RO-1192: oil and filters, chassis lube, brakes and slack adjusters, tires.

        What it means. The schedule was kept by hand, so the due mileage went by unseen and an overdue brake check became an out-of-service order.

        What we'd automate. The ELD odometer read nightly against each truck's interval; at 3,000 miles out a service day is booked on a day with no load, and at the due mileage the truck shows red in dispatch.

      • OpenELD
        0:50 of unassigned driving on Unit 09, Oct 14, 5:10 to 6:00 AM. The truck moved before anyone logged in; dispatch had driver 03 taking it to the tire shop for the new steer tire. Step: driver 03 accepts the 50 minutes into the log on the tablet, or the office records why not.your ELD · unassigned driving report

        The record. Unidentified driving · Unit 09 · Oct 14, 5:10 to 6:00 AM · 14 miles · from the Maspeth yard to a tire dealer in the Bronx · status: unassigned · driver 03 logged in at 6:04 AM.

        What it means. Every mile a truck moves has to belong to a driver's log or carry the carrier's explanation; until then the time sits on the ELD for the next inspection or audit to ask about, and unexplained driving reads as hours kept off the books.

        What we'd automate. Unassigned time matched the morning after to dispatch and the fuel card; the driver who fits is asked to accept it on the tablet, and the office explains the rest.

      • OpenDVIR
        Post-trip report Oct 15: a windshield crack that branches in front of the driver. Cracks that cross each other above the top of the steering wheel are a violation at the roadside. Step: a mobile glass shop replaces it in the yard today with the service; the mechanic signs the report before Unit 09 moves again.your driver inspection reports · Oct 15, 5:55 PM

        The record. Driver inspection report · Unit 09 · Oct 15, 5:55 PM · driver 02 · defect: windshield cracked from the lower left corner, branching above the top of the steering wheel on the driver's side · added to RO-1192 · glass booked Oct 16, 10:00 AM.

        What it means. Unit 09 is parked today anyway, so the glass costs it no load; on the road it was the next inspection's violation.

        What we'd automate. The post-trip report adds the defect to the open repair order, dispatch holds the truck until the mechanic signs, and the next driver sees the signed report on the tablet at the pre-trip.

      • WatchingELD
        Driver 02 is on a 34-hour restart: off since Oct 15, 6:10 PM, back at 4:10 AM Oct 17. The driver had 3:40 left of the 70-hour cycle; the restart gives back all 70. Unit 09's shop day falls inside it, so neither costs a load.your ELD · read Oct 16, 7:30 AM

        The record. Driver 02 · last on duty Oct 15, 6:10 PM · cycle used 66:20 of 70 in 8 days · off duty 13:20 at 7:30 AM · restart complete Oct 17, 4:10 AM · Unit 09's ELD connected, ignition off since 6:08 PM.

        What it means. Without the restart the driver would have 3:40 of work left until older days roll off the 8-day count; with it, a full 70 hours from tomorrow.

        What we'd automate. Each driver's cycle counted forward, so dispatch sees two days ahead who needs a restart and the truck's shop day is planned into it.

      Unit 22 · sleeper tractor

      USDOT 0000000 · plate 00022-ZZ · 2023 · odometer 309,400 · trailer T-122 · driver 05

      5 watching
      • WatchingELD
        Driver 05 off duty since 9:20 PM, on duty at 9:00 AM with a full day: 11 hours of driving inside a window that closes at 11:00 PM. The 10 hours off ended at 7:20 AM; 44:30 left of the 70-hour cycle. No unassigned driving on Unit 22 in the last 30 days.your ELD · read Oct 16, 7:30 AM

        The record. Driver 05 · off duty Oct 15, 9:20 PM · 10:10 off at 7:30 AM · on duty planned 9:00 AM · available: driving 11:00, window to 11:00 PM, cycle 44:30 · 30-minute break due after 8:00 of driving · ELD connected, last position 7:28 AM.

        What it means. Unit 22 is the truck with hours to spare this afternoon, which is why the backhaul that does not fit Unit 14 goes to it.

        What we'd automate. Every driver's hours at the start of the shift sent to dispatch at 7:30 AM, so the day's loads go to the trucks that can legally finish them.

      • WatchingFMCSA
        Level 1 inspection Sep 19 at a Connecticut weigh station: no violations. The full inspection: all ten brakes measured, lamps, tires and coupling, and the driver's license, medical certificate and log. A clean Level 1 counts in the truck's categories and the driver's alike.FMCSA inspections · posted Oct 7

        The record. Inspection CT00000022 · Level 1 · Sep 19, 2:15 PM · Unit 22 and trailer T-122 · driver 05 · violations: none · out of service: no · on FMCSA's record Oct 7.

        What it means. Every clean inspection counts in the carrier's favor, and for a four-truck fleet each one moves the measures further than it would for a large one.

        What we'd automate. Each inspection filed to the truck and the driver the day it posts, and the driver told when it is clean, not only when it is not.

      • WatchingFMCSA
        What Unit 22 has put into the carrier's safety categories: three inspections in 24 months, no violations in any of them. No speeding or unsafe lane changes, no hours or log violations, no brake, lamp or tire violations, no drug or alcohol violations, no license or medical card problems.FMCSA safety measurement · 24 months of inspections, updated Oct 11

        The record. Unit 22 · inspections in 24 months: 3 · violations: 0 · out of service: 0 · Unsafe Driving 0 · Hours of Service 0 · Vehicle Maintenance 0 · Controlled Substances and Alcohol 0 · Driver Fitness 0.

        What it means. The carrier's categories are measured across the whole fleet, and this truck adds clean inspections to every one that counts them.

        What we'd automate. Each category broken down by truck and driver, so when one moves the note says which truck moved it.

      • WatchingShop
        Next service at 312,000 miles, 2,600 away; annual inspection passed Sep 5. At this truck's pace the service is a little over a week out. Step: booked for Oct 21, a day with no load on the board, before the interval.your service schedule and the ELD odometer · read Oct 16, 7:30 AM

        The record. Interval 25,000 miles · last service Aug 9 at 287,000 · due 312,000 · odometer 309,400 · annual inspection Sep 5, no defects, good for twelve months · driver reports, last 30 days: one defect, a marker lamp bulb, replaced the same evening.

        What it means. Service comes from the odometer, not a date on the wall, so the brakes and tires are looked at before an officer looks at them.

        What we'd automate. The booking made when the truck came within 3,000 miles, on a day dispatch showed no load, and the mechanic's sign-off closing it in the truck's file.

      • WatchingIFTA
        Unit 22's third quarter: 31,450 miles in six states, in the return. The GPS miles and the odometer agree within 0.3 percent; 4,910 gallons on the fuel card, 6.4 miles to the gallon.your ELD and fuel card · quarter closed September 30

        The record. Third quarter · Unit 22 · New York 6,120 · New Jersey 7,480 · Pennsylvania 9,860 · Connecticut 2,940 · Massachusetts 3,310 · Maryland 1,740 · total 31,450 miles · odometer 31,540 · 4,910 gallons in 38 purchases, each matched to the truck's position.

        What it means. This truck is two-fifths of the carrier's fuel tax miles, and its share of the return is complete before the return is due.

        What we'd automate. Miles by state from the ELD unit's GPS trail every night, each fuel purchase matched to the truck that made it, and a purchase with no truck at the pump flagged the day it happens.

      • Not coveredReefer
        Trailer temperature: Unit 22 pulls dry vans. A refrigerated trailer's temperature log is something we read and alert on; there is none here, and the report says so rather than selling a sensor.your fleet list · trailers

        The record. Trailers: T-114, T-118, T-122, T-207, T-209 · all 53-foot dry vans · no refrigeration units.

        What it means. There is no temperature to keep, so there is nothing to install.

        What we'd automate. If a refrigerated trailer joins the fleet, its temperature log is read alongside the ELD, and the driver and dispatcher are warned when it drifts.

      Unit 31 · straight truck

      USDOT 0000000 · plate 00031-ZZ · 2020 · 26-foot box, liftgate, 25,999 lb · odometer 141,620 · 9,880 engine hours · city deliveries

      1 dated1 open3 watching
      • DatedDOF
        Red-light camera notice on plate 00031-ZZ, $50, answer by Nov 10; at that minute the ELD puts Unit 31 in the yard. The camera caught a white box truck in the Bronx, and the plate in its photograph reads 00081-ZZ. Step: a dispute from your own DOF account with the ELD position and the photograph attached.DOF parking and camera violations · city updated Oct 15

        The record. Violation 0000000031 · plate 00031-ZZ, NY, commercial · red-light camera, Bronx · Oct 3, 2:47 PM · notice issued Oct 11 · $50.00 · answer by Nov 10, $25 added after · plate in the photograph: 00081-ZZ · Unit 31 at 2:47 PM: ignition off, Maspeth yard, 9 miles away.

        What it means. The notice goes to whoever the plate is registered to, so a misread plate is paid by the wrong carrier unless someone checks where the truck was.

        What we'd automate. Every camera notice checked against the ELD position at that minute the day it posts; where the truck was elsewhere, the dispute is drafted with the position and the photograph, for you to send.

      • OpenShop
        Unit 31 is past its service by engine hours, not by miles: 312 hours since the last, on a 300-hour interval. City work idles the engine at every stop, and at 6,400 of the 10,000 miles a mileage schedule says it is not due. Step: the service booked for Oct 19 after the last delivery, and the schedule now counts whichever comes first.your service schedule and the ELD's engine hours · read Oct 16, 7:30 AM

        The record. Interval 300 engine hours or 10,000 miles, whichever comes first · last service Aug 3 at 9,568 hours and 135,220 miles · now 9,880 hours and 141,620 miles · idling, 41 percent of engine hours since · repair order RO-1194 for Oct 19.

        What it means. Oil wears by the hours the engine runs, and a city truck runs a lot of hours for few miles.

        What we'd automate. Engine hours read from the ELD with the odometer every night, and the service booked by whichever reaches its interval first.

      • WatchingELD
        Driver 04 on duty since 6:00 AM: 0:45 driven, 10:15 of driving left, window closes 8:00 PM. Eleven stops planned, 5:30 of driving, back by 3:30 PM, under the short-haul exception, so no 30-minute break is required. 41:20 left of the 70-hour cycle.your ELD · read Oct 16, 7:30 AM

        The record. Driver 04 · on duty 6:00 AM · pre-trip report 6:02 AM, no defects · driving 6:20 AM · first stop 7:05 AM · at 7:30 AM: 0:45 driven, 1:30 on duty · available: driving 10:15, window to 8:00 PM, cycle 41:20.

        What it means. A route within 150 air-miles that ends back at the yard inside 14 hours runs under the short-haul exception, which drops the 30-minute break. A city route rarely runs out of driving hours; the limit it meets is the 14 hours to get back to the yard.

        What we'd automate. Stop times read from the ELD as they happen, and dispatch told by early afternoon if the remaining stops no longer fit the window.

      • WatchingELD
        One power diagnostic on Unit 31's ELD, Oct 14: 12 minutes without engine data after a jump start. It cleared by itself and never became a malfunction. Step: the battery and the ELD's connection checked at the Oct 19 service.your ELD · diagnostic and malfunction events

        The record. ELD event · Unit 31 · Oct 14, 6:04 to 6:16 AM · power data diagnostic · cleared 6:16 AM · malfunction: none · driving during the gap: none.

        What it means. A diagnostic is a warning, and this one cleared by itself; a weak battery that keeps causing them is how a diagnostic becomes a malfunction on the road, which puts the driver on paper logs and gives the carrier 8 days to repair the device.

        What we'd automate. Every diagnostic and malfunction event read daily from each ELD; a malfunction opens a repair order with its 8-day date and puts the paper-log instructions on the driver's tablet.

      • WatchingFMCSA
        DataQs decided Oct 7: an inspection filed under Unit 31's plate was another carrier's truck, and the state removed it. The report listed plate 00031-ZZ and an hours violation for a driver who has never worked here; the ELD put Unit 31 in the yard. With it gone, Hours of Service has no violations.FMCSA DataQs · closed Oct 7

        The record. DataQs request filed Sep 6 · inspection Aug 16, Level 3 · plate 00031-ZZ · driver not on the carrier's roster · evidence: Unit 31's ELD position and duty status at that hour · decided Oct 7: inspection removed from the carrier's record.

        What it means. A wrong inspection on a four-truck fleet weighs as much as a real one, so removing it brought a category back to clean.

        What we'd automate. Each new inspection checked against the ELD and the driver roster as it posts; when the truck or the driver is not yours, the request is drafted the same week.

      Four made-up trucks with sample values. Tap a truck to see what it owes and what is due. Dates count from today.

      Contracts and grants

      The city hires trucks too

      A city bid, a shipper's carrier check and a truck voucher application all ask for the paperwork behind a fleet report: active authority, insurance on file, a clean inspection history, a current MCS-150, miles that prove where the trucks run and an M/WBE certificate. The city, the state, the utility and the shipper check them before they award anything.

      Bids and broker checks

      Hauling and moving bids on PASSPort

      City agencies buy hauling, delivery and moving on PASSPort and advertise it in the City Record. We read both daily and send each notice that fits your trucks and authority with its deadline and requirements. Brokers and shippers check your authority, insurance, safety rating, inspections and out-of-service rates before tendering a load. We flag a lapse the day it appears.

      • Open hauling, delivery and moving bids that fit your trucks
      • Your FMCSA file as a broker's carrier check sees it
      • Who won each hauling award

      Certification

      Haul as a certified sub on city jobs

      City contracts carry M/WBE participation goals. We watch your SBS certification, its renewal date and the categories it covers, and the solicitations that set goals in those categories. We keep your profile current where primes search.

      • Certification renewal on the same calendar as your MCS-150
      • Which hauling bids carry M/WBE goals
      • The state's certification too, if you bid on state work

      Grants and vouchers

      Grants to replace old diesel trucks

      The NYC Clean Trucks Program helps replace older diesel trucks. NYSERDA's truck vouchers help fleets buy cleaner ones. Con Edison supports charging for fleets going electric. The Port Authority runs a replacement program for drayage trucks serving its marine terminals when a funding round is open. Most ask for the truck's year, VIN, registration, mileage and proof of where it runs. Clean Trucks requires GPS monitoring for five years after the award, the kind of record your ELD unit keeps.

      • Which trucks qualify for which program
      • Mileage and operating area pulled from your ELD
      • Five years of Clean Trucks GPS reports from your ELD

      Where we look

      Each morning we read FMCSA and your ELD

      Some sources post daily and some run weeks behind. Every line on a fleet report carries its source's last update.

      How it starts

      Send us a USDOT number

      1. One USDOT number. Within one business day we send back a fleet report from public records: registration, inspections and the trucks they name.
      2. A plan per truck. Which trucks we would watch, what we would connect, who on your team gets which alert, and the start date.
      3. Alerts in the cab. We join the ELD and dispatch, switch on alerts in the cab and office, and run it. We keep the file.

      Or email [email protected]